HSRC is seeking a full-timeHuman Resources Generalist who will provide a broad range of various professional, administrative, and confidential support and routine functions of the Human Resources (HR) department including, but not limited to recruitment, onboarding, and staff training compliance. The schedule is Monday through Friday, 8 hours a day (hours are flexible between 7 am and 6 pm).

This dynamic position is ideal for someone who thrives on engaging with people and offering support to new and existing employees. Responsibilities include developing and implementing innovative recruitment strategies to attract top talent, facilitating a seamless onboarding experience that fosters a welcoming and supportive environment, and ensuring all employees meet required training standards. The role offers ample opportunities for creativity and process improvements, aiming to enhance the overall success of recruitment efforts and the employee experience. If you are passionate about making a positive impact within an organization and enjoy a collaborative atmosphere, this is the perfect opportunity for you.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Supports the administration of day-to-day operations of the HR department by carrying out responsibilities in the following areas:

• Recruitment
  • Writes, compiles, and publishes recruitment advertisements with various media outlets.
  • Oversees position recruitment postings, responds to candidates, and routes application packets to hiring teams.
  • Answers enquiries from potential applicants about job opportunities. Responds to candidates about status of recruitment, either verbally or in writing.
  • Oversees the recruitment filing and application tracking systems, documenting recruitment status, activities, actions, and results.
  • Completes reference and employment checks.
  • Maintains documentation of recruitment campaign data including job post date and locations, application deadlines, relisting dates, interview dates, candidate letters, etc.
  • Tracks completion of required items and the return of documents prior to the start date of newly hired employees.
  • Maintains position recruitment postings, including refreshing postings.
  • Maintains the recruitment filing system.
  • Follows and assists with improving the recruitment policies and procedures.
• Onboarding
  • Tracks and ensures completion of applicable pre-hire screening requirements, such as background checks, medical clearance, etc.
  • Outlines an onboarding schedule and prepares fornew employee orientation meetings, coordinating with the hiring supervisor and relevant team members, as applicable.
  • Creates employee name badges.
  • Ensures new hire paperwork is complete and in HRIS.
  • Provides administrative support for arranging new hire group orientation workshops. Sends meeting invitations, confirms attendance, prepares handouts, and tracks training completion.
  • Schedules and coordinates 90-day stay interviews and check-ins with new hires.
  • Follows and assists with improving the onboarding process and experience for new hires.
• Employee Relations
  • Establishes and maintains effective working relationships with those contacted in the course of work.
  • Provides resources and information to employees of the agency, responding to inquiries and providing guidance on policy and procedures.
  • Coordinates meetings and other arrangements for the HR team.
  • Participates in agency committees as applicable. Represents the HR department in applicable meetings and attends community functions.
• General Operations
  • Assists with the development and implementation of programs, procedures, and guidelines to align the HR department with agency goals.
  • Processes incoming mail. Files and responds to inquiries as applicable.
  • Creates and distributes various documents and correspondence as requested by the HR team.
  • Reviews forms, documents, and other finished materials for completeness, accuracy, format, and compliance.
  • Works on special projects, and other duties, as assigned.
• Record Keeping & Compliance
  • Maintains current familiarity with various labor laws and regulations pertaining to employment, including, but not limited to, the Equal Employment Opportunity Commission (EEOC), California Labor Code, the Fair Labor Standards Act (FLSA), Title VII of the Civil Rights Act, California Fair Employment Housing Act (FEHA), as well as Americans with Disabilities Act (ADA).
  • Creates and maintains personnel files and the HR departments general filing system in accordance with record retention requirements. Responds to requests for info from personnel files. Maintains file tracking for required documentation ensuring compliance with regulations.
  • Performs various file/record audits to ensure that all required documentation is collected and maintained.
  • Maintains tracking systems for various training and development initiatives including completion of all levels of new employee orientation, sexual harassment prevention training, performance evaluations, and mid-year goals review, etc.
  • Updates training software (Relias) with new hires, employee changes, and training assignments.
  • Maintains the Office of Inspector General (OIG) reports for new employees and/or contractors and completes a full review of applicable employees, quarterly.
  • Maintains EEOC surveys completed by employees at the time of hire, and completes the annual, mandatory EEO-1 Component 1 report.

EDUCATION &/or EXPERIENCE:

• Required:
  • Bachelors degree with emphasis in human resources, communications, business administration, or other related discipline AND two (2) years of administrative support experience in an office setting.

OR

Minimum of two (2) years of experience in the human resources field.

• Preferred:
  • Experience working in a confidential, centralized human resources setting
  • Experience working in adiverse organization with 100+ employees.
  • Experience with HRMS/HRIS systems.
  • Experience working for a health or social services organization.
  • Bilingual English/Spanish.

.

LICENSES OR CERTIFICATES:

• Valid California Drivers License, and personal auto liability insurance required. Must have a personal vehicle in good driving/operating condition, insured for State minimum liability requirements, and that can be used for the applicable job functions noted above.
• HR Certification Institute Professional of Human Resources (HRCI-PHR) or Society of Human Resources Management Certified Professional (SHRM-CP) preferred, but not required. (Additional compensation will be considered for those with certifications)

.

PRE-SCREENING REQUIREMENTS:

• Requires clearance of a DOJ and FBI criminal history background check.
• Requires Motor Vehicle Report verification.
• COVID-19 and Influenza (flu) vaccines preferred.

.

JOB SKILLS/KNOWLEDGE:

• Broad, generalist-level working knowledge of the human resource field.
• Ability to collect, research, analyze, interpret, evaluate, and audit information from various sources.
• Basic recordkeeping skills and ability to maintain accurate files and records.
• Ability to prepare comprehensive reports, forms, correspondence, and other written materials.
• Ability to interpret and comply with state and federal law, and program requirements, regulations, and contracts.
• Ability to learn quickly and work in a constantly changing environment with individuals of various backgrounds and abilities.
• Ability to be self-directed, work independently, and to self-monitor with limited direction.
• Ability to communicate clearly and concisely, both written and orally, with co-workers, community members and in presentations and/or meetings.
• Ability to prioritize tasks, manage time effectively, and meet deadlines without reminders.
• Excellent interpersonal and social interactions that demonstrate ability to work well as part of a team and contribute to effective work relationships.
• Demonstrates good judgment, positive attitude, resourcefulness, flexibility, attention to detail, and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to maintain excellent attendance and punctuality.
• Ability to keep immediate and surrounding work area neat and organized in a manner consistent with a professional administrative environment.
• Ability to be dependable, follow instructions, respond to management direction, and improve performance through feedback.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and relevant computer programs and software (e.g., HRIS software).

.

PHYSICAL REQUIREMENTS:

• Physical abilities sufficient to move between different staff work areas, communicate with co-workers and the public, operate a computer for prolonged periods of time, produce reports, talk on the telephone, and travel to other agency worksites.

The Humboldt Senior Resource Center is a private, non-profit, multi-purpose senior center providing a continuum of social and health related services. The agency currently holds contracts with the California Department of Aging and Area One Agency on Aging.

The Humboldt Senior Resource Center is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms or conditions of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, medical condition, pregnancy, breastfeeding, gender identity, marital status, citizenship status, military or veteran status, genetic information, or other basis protected by applicable Federal or State law.