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Human Resources Specialist

University of Hawaii

Job Description

Full Job Description

Description

Title: Administrative Support (Human Resources Specialist)
Position Number: 0080784
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Office of Administrative Services
Location: Gilmore Hall, Manoa Campus
Date Posted: 12/30/2024
Closing Date: 01/20/2025
Band: A
Minimum Monthly Salary: Salary Schedules and Placement Information
Full-time/Part-time: Full-time
Temporary/Permanent: Permanent

Other Conditions: To begin approximately February 2025

Duties and Responsibilities:

    • Assist in coordinating and conducting training and orientation sessions for CTAHR faculty and staff.
    • Keeps abreast of changes in human resources management and assists in assessment impact on college HR operations and practices.
    • Assists in advising employees of changes in laws, rules, health plan coverage, etc. and resolves benefit related issues, problems and questions with system, campus and external departments.
    • Provides professional human resources (HR) support & is responsible for a wide range of HR management activities involving unique situations due to the agricultural nature of CTAHR & state-wide distribution of programs & staff.
    • Assist with the review & processing of BOR, GA & civil service hiring, terminations, resignations, casual hire appts, & other HR requests in compliance with UH policies, procedures & Collective Bargaining provisions.
    • Assists with advising managers, supervisors and staff on applicable laws, policies, procedures, practices, and collective bargaining agreement provisions. Obtains guidance from senior HR staff and supervisor on situations of higher technical complexity.
    • Assist in the review of position descriptions for classification actions & position announcements for compliance with position specifications, administrative procedures, & other pertinent policies, regulations & laws.
    • Assist with the coordination of employee benefits such as health benefits and processing of vacation deferral program documents. Keep abreast of current rules and regulations related to employee benefits.
    • Assist with the update and maintenance of online leave for CTAHR. Ensure compliance with State/University/collective bargaining provisions/procedures.
    • Assist in handling of workers' compensation claims, including processing claims to 3rd party administrator in a timely manner & in accordance with policies & procedures. Assists with routine cases.
    • Assist in the maintenance of the PeopleSoft (PS) system for CTAHR, & keep abreast of current procedures & features. Ensure the propriety of & proper, accurate, and timely processing of all personnel actions under PS.
    • Assists in compiling and analyzing personnel data from existing files and records in response to inquiries, reports and surveys. Prepares draft responses for review by senior HR staff or supervisor.
  • Other duties as assigned.

  • Denotes Essential Function

Minimum Qualifications:
  • Possession of a baccalaureate degree in human resources, business administration or related area and 0 year(s) of progressively responsible professional experience with responsibilities for human resources; or equivalent education/training or experience.
  • Functional knowledge of principles, practices and techniques in human resources demonstrated by knowledge, understanding and ability to apply concepts, terminology.
  • Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources.
  • Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resources.
  • Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
  • Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
  • Demonstrated ability to operate a personal computer and apply word processing software.
  • Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Supplemental Minimum Qualifications:
  • Ability to communicate effectively both orally and in writing.
  • Ability to exercise judgement, tact and discretion in applying and explaining policies and procedures.

Desirable Qualifications:
  • Some experience in human resources at a college/university.
  • Some knowledge of the UH structure, administrative procedures, and relevant practices.

To Apply:
Submit the following online through NeoGov:
1) Cover letter indicating how you satisfy the minimum and desirable qualifications,
2) resume,
3) names and contact information for at least three professional references and
4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered

Inquiries:
CTAHR Human Resources, ctahr-hr@lists.hawaii.edu

 

EEO/AA, Clery Act, ADA

 

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

 

 

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