Graduate Coordinator
Job Description
Job Title
Graduate CoordinatorJob Description
Welcome to the heart of academic excellence at the University of Notre Dame’s College Of Science! We are seeking a dynamic and detail-oriented individual to join our dedicated team in the role of Graduate Coordinator.
Why Apply?
In the Department of Mathematics at Notre Dame’s College of Science, we take pride in our collaborative culture, where teamwork isn’t just an ideal but the core of how we achieve our goals. Our commitment to creating an environment where every member is respected and valued supports our mission’s success. Join us in this journey, blending academic excellence with camaraderie. If you’re ready to thrive in a community that values innovation, support, and shared purpose, we invite you to consider this rewarding role.
In the Department of Mathematics at Notre Dame’s College of Science, we take pride in our collaborative culture, where teamwork isn’t just an ideal but the core of how we achieve our goals. Our commitment to creating an environment where every member is respected and valued supports our mission’s success. Join us in this journey, blending academic excellence with camaraderie. If you’re ready to thrive in a community that values innovation, support, and shared purpose, we invite you to consider this rewarding role.
As a Graduate Program Coordinator, you will play an essential role, working closely with the DGS, DGA, Graduate School, and faculty advisors to coordinate every aspect of the graduate program. This position provides vital administrative support to the Director of Graduate Studies and around 70 graduate students. We’re seeking someone detail-oriented, proactive, and enthusiastic, with strong organizational skills and the ability to handle multiple tasks with ease.
Essential Duties & Responsibilities
- Oversee processes for graduate student exams, dissertation defenses, competitions, awards, and enrollment/registration.
- Collaborate with faculty within and outside the department to schedule graduate events and meetings.
- Partner with the Director of Graduate Studies to monitor student progress toward degree completion.
- Assign annual stipends and graduate student roles.
- Process payments and reimbursements for graduate students.
- Coordinate all aspects of graduate student recruitment and admissions, including event planning, travel arrangements, and reimbursements.
- Respond to inquiries from prospective students, both domestic and international.
- Ensure accurate completion of admissions documentation, including visa requirements.
- Manage and monitor graduate program finances.
- Maintain and update the Math Graduate Program website.
- Develop and implement administrative procedures to streamline functions.
- Ensure compliance with University and Graduate School processes through meticulous documentation.
- Collaborate with other departmental staff to support department-wide needs.
Join us in creating a thriving, supportive community for our graduate students—where your dedication and expertise will be the foundation for their academic and personal success!
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Minimum Qualifications
- 3 – 5 years of administrative experience
- Proficiency in Google Suite and Adobe Acrobat
- Excellent listening, interpersonal, writing and oral communication skills.
Preferred Qualifications
- Education: Associates degree or above
- Experience with the University of Notre Dame platforms
Department
Dean's Office-College of Science (35000)Department Website
http://www.math.nd.eduFamily / Sub-Family
University Operations / Administrative OperationsCareer Stream/Level
NIC 2 CoordinatorDepartment Hiring Pay Range
Up to $23.00 | Commensurate with experiencePay ID
Bi-WeeklyFLSA Status
S3 - FT Non-exempt HourlyJob Category
Office/ClericalJob Type
Full-timeSchedule: Days of Week & Hours
Monday – Friday | 8am – 5pm
- Based on department needs, there may be an option for a flexible work schedule with supervisor approval.
Schedule: Hours/Week
40 hours/weekSchedule: # of months
12 monthsJob Posting Date (Campus)
11/11/2024Job Posting Date (Public)
11/11/2024Job Closing Date
11/25/2024Posting Number
S251572Quick Link for Internal Postings
https://jobs.nd.edu/postings/36250*Please mention you saw this ad on WomenInCareers.*
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