WomenInCareers | Library Administrative Assistant at Blinn College in Brenham, Texas, United States

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Library Administrative Assistant

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Blinn College

Location: Brenham, Texas
Category: Library
Application Deadline: Open until filled

Job Description

Requisition Number	2024066P
Position Title	Library Administrative Assistant
Salary Range	$33,280
DBM Rating	B21
Job Type	Full Time
Job Category	Professional/Staff
Anticipated Start Date	08/26/2024
Campus	Brenham
Application Deadline
Extended Open Deadline
FLSA	Non-Exempt
Security Sensitive?	Yes
Work Hours	Primarily Monday - Friday, 8 am - 5 pm.

Position Summary Information

Objective	To provide administrative services for the Directors of library operations at multiple campuses. Reports to the Director of the Brenham campus library and the Director of the Bryan campus library. Positions home campus will be on the Brenham Campus.
Required Quals Summary	High school diploma. Minimum two years’ experience with accounting.
Special Notes To Applicants	This position is for the Brenham campus, working for all libraries in the Blinn College District.
Quick Link	https://employment.blinn.edu/postings/12102

Position Details

Principal Accountabilities

Principal Accountabilities	Performs administrative services and managerial tasks for the Director of the Brenham Library and the Director of the Bryan Library. Consults with and assists the Brenham and Bryan Library Directors in the management of library budgets, subscription renewals, and maintenance and vendor contracts for Blinn College District Libraries. Assists Brenham and Bryan Library Directors in gathering institutional data for state reports. Manages and initiates, in collaboration with the Brenham and Bryan Library Directors, the purchases of books, videos, supplies, equipment, and services for all Blinn College District Libraries using library and vendor acquisition software and tools. Serves as liaison with vendors, gathers quotes, evaluates options, produces requisitions and places all orders in collaboration with the Brenham and Bryan Library Directors. Generates invoices for payment in collaboration with the Brenham and Bryan Library Directors; serves as a liaison with vendors regarding billing and invoicing; serves as a liaison with institutional departments such as purchasing and accounting offices to resolve problems. Reconciles Blinn College District Libraries’ budget reports in Banner. Maintains budget files, including spreadsheets for lost and paid items, orders not received, and items requested for purchase for Blinn College District Libraries. Oversees the supply needs for all Blinn College District libraries. Maintains inventory for office and specialized supplies for each library. Evaluates products, prices and then submits purchase orders and requisitions in collaboration with the Brenham and Bryan Library Directors for their respective campuses. Orders new equipment as requested by Brenham and Bryan Library Directors and submits requests for maintenance for Brenham Library. Maintains, in collaboration with the Brenham and Bryan Library Directors, personnel records for library employees, produces timesheets, absence reports. Manages cash receipts, deposits, cash drawers, copy machines, vending machines, fines, fees, and donation income. Creates and submits required reports to Business Services regarding monies collected by the library. Fills in for Brenham LTAs as needed, working circulation desk, opening and closing Brenham library, etc. Participates in physical inventory of all library books, periodicals, videos, video games, and other physical resources at the Brenham campus. Other duties as assigned.

Performs administrative services and managerial tasks for the Director of the Brenham Library and the Director of the Bryan Library.
Consults with and assists the Brenham and Bryan Library Directors in the management of library budgets, subscription renewals, and maintenance and vendor contracts for Blinn College District Libraries.
Assists Brenham and Bryan Library Directors in gathering institutional data for state reports.
Manages and initiates, in collaboration with the Brenham and Bryan Library Directors, the purchases of books, videos, supplies, equipment, and services for all Blinn College District Libraries using library and vendor acquisition software and tools. Serves as liaison with vendors, gathers quotes, evaluates options, produces requisitions and places all orders in collaboration with the Brenham and Bryan Library Directors.
Generates invoices for payment in collaboration with the Brenham and Bryan Library Directors; serves as a liaison with vendors regarding billing and invoicing; serves as a liaison with institutional departments such as purchasing and accounting offices to resolve problems.
Reconciles Blinn College District Libraries’ budget reports in Banner. Maintains budget files, including spreadsheets for lost and paid items, orders not received, and items requested for purchase for Blinn College District Libraries.
Oversees the supply needs for all Blinn College District libraries. Maintains inventory for office and specialized supplies for each library. Evaluates products, prices and then submits purchase orders and requisitions in collaboration with the Brenham and Bryan Library Directors for their respective campuses. Orders new equipment as requested by Brenham and Bryan Library Directors and submits requests for maintenance for Brenham Library.
Maintains, in collaboration with the Brenham and Bryan Library Directors, personnel records for library employees, produces timesheets, absence reports.
Manages cash receipts, deposits, cash drawers, copy machines, vending machines, fines, fees, and donation income. Creates and submits required reports to Business Services regarding monies collected by the library.
Fills in for Brenham LTAs as needed, working circulation desk, opening and closing Brenham library, etc.
Participates in physical inventory of all library books, periodicals, videos, video games, and other physical resources at the Brenham campus.
Other duties as assigned.

Minimum Qualifications

Minimum Qualifications	High school diploma. At least 2 years of experience in a business office setting. Proficiency in Microsoft Office Products.

1. High school diploma.
2. At least 2 years of experience in a business office setting.
3. Proficiency in Microsoft Office Products.

Minimum Competencies

Minimum Competencies	Excellent oral and written communication skills. Ability to understand and follow written and oral instructions. Self-directed and motivated. Ability to effectively organize, plan, prioritize, and handle multiple tasks. Ability to work effectively with other workers and departments. Ability to keep accurate financial records. Skill in use of office software, especially Word and Excel. Ability to learn and use library software, vendor software, and online ordering tools. Ability to operate a variety of office and library equipment. Ability to keep information confidential.

1. Excellent oral and written communication skills.
2. Ability to understand and follow written and oral instructions.
3. Self-directed and motivated.
4. Ability to effectively organize, plan, prioritize, and handle multiple tasks.
5. Ability to work effectively with other workers and departments.
6. Ability to keep accurate financial records.
7. Skill in use of office software, especially Word and Excel.
8. Ability to learn and use library software, vendor software, and online ordering tools.
9. Ability to operate a variety of office and library equipment.
10. Ability to keep information confidential.

Preferred Qualifications

Preferred Competencies

Preferred Competencies	Familiarity with Integrated Library System software Experience with budgets and financial responsibilities Experience in an academic or government environment

1. Familiarity with Integrated Library System software
2. Experience with budgets and financial responsibilities
3. Experience in an academic or government environment

Working Conditions

Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)?	No
If 'Yes', please explain

Physical and Mental Requirements

Physical and Mental Requirements:	Moderate lifting, 15 to 44 lbs., Moderate carrying, 15 to 44 lbs., Simple grasping, Walking, Standing, Sitting, Seeing, Hearing (with aid), Writing, Counting, Reading, Telling time

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