WomenInCareers | Program Assistant at Ford Foundation in New York, New York, United States

Program Assistant

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Ford Foundation

Location: New York, New York
Category: Program Management, Non-profit
Application Deadline: Open until filled

Job Description

Benefits

Pulled from the full job description

Dental insurance
Health insurance
Paid time off
Parental leave
Tuition reimbursement

Instructions for Internal Applicants:

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SUMMARY DESCRIPTION

The

Future of Workers (FoW(ers))

Team is committed to lifting up, investing in, and acting on questions and ideas of economic democracy in service of Ford Foundation’s mission of challenging inequality and promoting social justice around the world. We support innovations in building institutional power for workers, incubate and support vehicles that create an economy that ensures all types of work are valued with fairness and dignity, and promote system change approaches to shift the rules of the economy.

The FOW Program Assistant plays a key role in ensuring the successful running of the programmatic team. Reporting to two Program Officers, they will be responsible for managing the Program Officers' schedules, travel planning and logistics and support for grant administration. The ideal candidate is someone with a proven record of successfully managing heavy and complex calendaring across different time zones. They are an excellent communicator who is actively engaged in the evolving priorities of the team’s workflow and, therefore, able to problem-solve and work independently to meet the Program Officers’ administrative and event management needs.

The Ford Foundation is committed to practicing salary transparency. The compensation for the FOW Program Assistant is at minimum $75,000 and maximum is $87,000. The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family and caregiver support, generous time off, as well as affordable and comprehensive benefits.

RESPONSIBILITIES

Principal duties and responsibilities

Manage two Program Officers' calendar schedules including scheduling across different time zones
Manage travel planning and logistics for Program Officers and international visa processes
Initiate and manage the contracts process, including tracking payments, and forwarding invoices for payment and processing expense reports
Provide general administrative support, including assisting with onboarding for new hires, creating, editing and managing documents
Supporting Program Officers when preparing a FOWers or grantee event as well as other administrative tasks as needed
Provide support for grant-related inquiries, including coordinating correspondence records and contact lists
Establish and maintain appropriate files, including virtual grant file records

QUALIFICATIONS

Intercultural sensitivity and openness to collaborate and communicate with regional partners and offices with accountability and responsibility
Ability to prioritize and handle multiple tasks
Excellent oral and written communications skills with high attention to detail and accuracy
Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides
Demonstrated proficiency in utilizing online information resources and data tools for information retrieval and data entry
Possess a learning and growth attitude and open to constructive feedback
College degree plus a minimum of 1 year of work experience or equivalent combination of education and work experience

PHYSICAL REQUIREMENTS

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact talentacquisitionhr@fordfoundation.org

SALARY: The Ford Foundation is committed to practicing salary transparency. The minimum salary for this position is $75,000 and the maximum is $87,000.

LOCATION: This position is based in the foundation’s New York office. We operate in a hybrid model and require staff to be in the office three days per week.

#LI-Hybrid

Alignment to Culture and Values

Commitment to the Foundation’s mission and core values of equity, openness, collaboration, trust, accountability and urgency
Personal qualities of humility, capacity for self-reflection, and a sense of humor
Discretion and ability to handle confidential issues
Action-orientated and entrepreneurial self-starter who can work well independently and in teams

Benefits

Hybrid Workplace and Flexible Work Arrangement policies
Medical and dental benefits for employee and immediate family on first day of work
Retirement savings account with matching company contributions of up to 13%
Three weeks’ paid vacation in first year of work; four weeks in subsequent years
Tuition Reimbursement
Office closed the week between Christmas and New Year’s Day
Professional development initiatives for growth
Generous parental leave (maternal and paternal) during new child’s first year (born into family or adopted)

Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.

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