Graduate Studies Coordinator
Job Description
Job Title
Graduate Studies CoordinatorJob Description
Study everything. Do anything.
Find your passion. Create knowledge. Serve the common good. Prepare for life.
This is what the College of Arts and Letters stands for. We play an integral role in Notre Dame’s mission to serve as the world’s preeminent Catholic research university. We are searching for someone who shares the same passion and mission to join our dynamic team as the Graduate Studies Coordinator for the Department of English.
Who we are: From the Bible to Station Eleven, from Frederick Douglass to Rupi Kaur, reading makes us who we are. Through close attention to language and form, the study of literature, and the practice of creative writing, scholars and writers in the Department of English explore how we make meaning together.
Notre Dame’s graduate program in English provides world-class opportunities for study across all areas of literature. We offer three degree options: a Ph.D. in English, an MFA in creative writing, and an M.A. in English and American Literature.
Job Description: This pivotal role provides comprehensive administrative support to the Director of Graduate Studies and assists approximately 50 graduate students. The ideal candidate will be detail-oriented, proactive, and able to manage multiple tasks efficiently.
Essential Duties & Responsibilities:
- Oversee processes for graduate student recruitment, exams and dissertation defenses, competitions and awards, graduate student enrollment/registration
- Work closely with faculty in and out of the department to schedule all graduate events and meetings
- Assign stipends and graduate student assignments on a yearly basis
- Process payments/reimbursements for graduate students
- Create and reconcile a spreadsheet for travel expenses, recruitment, and professional development in the graduate program
- Maintain an electronic database of graduate student information and statistics
- Quickly retrieve specific statistics on the program from various locations and create effective formats for presentation of that information
- Update the English Graduate Program website
- Coordinate and process hire paperwork for postdoctoral scholars
- Work closely with liaison in Dean’s Office and Postdoctoral Scholars office in the Graduate School, and Office of General Counsel as appropriate for international appointments
- Develop and create procedures for administrative functions
- Assure University and Graduate School processes are maintained
- Collaborate with other department staff as a team to support the overall needs of the department.
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Minimum Qualifications
Education & Experience:
- High school diploma or GED with 1-2 years of administrative experience
Skills:
- Excellent organizational skills, attention to detail, interpersonal skills, and oral and verbal communication skills; takes initiative and prioritizes to meet deadlines
- Working knowledge of Word, Excel, Google (email, calendar, drive, docs, sheets, forms), accounting practices, Adobe Acrobat Professional, FileMaker Pro
- Strong sense of, and commitment to, confidentiality is essential because individuals in this position will handle a wide variety of confidential documents and issues related to graduate students and FERPA laws must be followed.
Preferred Qualifications
Department
English (30075)Department Website
https://english.nd.edu/Family / Sub-Family
University Operations / Administrative OperationsCareer Stream/Level
NIC 2 CoordinatorDepartment Hiring Pay Range
Up to $22.50/hr, Commensurate with experiencePay ID
Bi-WeeklyFLSA Status
S3 - FT Non-exempt HourlyJob Category
Office/ClericalJob Type
Full-timeSchedule: Days of Week & Hours
Monday – Friday
8:00 am – 4:30 pm
8:00 am – 4:30 pm
Schedule: Hours/Week
40Schedule: # of months
12Job Posting Date (Campus)
10/28/2024Job Posting Date (Public)
10/28/2024Job Closing Date
11/08/2024Posting Type
Open To All ApplicantsPosting Number
S251519Quick Link for Internal Postings
https://jobs.nd.edu/postings/36239*Please mention you saw this ad on WomenInCareers.*
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