Job Description

The Technical College System of Georgia (TCSG) is seeking highly qualified applicants for their full-time

Administrative Assistant II position in the Office of Adult Education. Under general supervision of senior management, this position will perform advanced and diversified administrative duties requiring broad and comprehensive experience, skills and knowledge of organization policies and procedures in support of the unit. This position requires a valid driver's license and occasional travel (3-5 times/year) for events.

RESPONSIBILITIES

·         Provides professional-level administrative support to leadership, which requires exercise of independent judgment and initiative

·         Provides effective customer service and serves as the contact person and liaison for the internal and external customers

·         Takes customer service calls for Adult Education inquires and High School Equivalency (HSE) call-in requests

·         Complete complex processing of documents and/or transaction for assigned organizational unit, program and/or specialized function/activity

·         Perform and complete tasks and assignments for organizational unit

·         Process eProcurement requisitions for purchase orders and request for purchase order payments

·         Prepare and process consultant agreements, contracts forms and contract routing sheets using Adobe

·         Process Activity Account request for deposit and disbursements

·         Process registrations for the departments

·         Process request of payments (contracts, dues, invoices, memberships, registration, subscriptions, etc.)

·         Process request for travel arrangements and expense statements for In and Out of State travel using the Concur system

·         Maintain and monitor the use of supplies, equipment, and services for the work unit

·         Update files; distribution list and program directories

·         Process and distribute incoming mail

·         Process verification of Eligibility for Public Benefit Affidavit Forms for Adult Education students utilizing the DHS/USCIS - Systematic Alien Verification for Entitlements (SAVE) Program System of Records.

·         Entry of state-sponsored professional development into the Georgia Adult Learner Information System (GALIS).

·         Other duties as assigned.

COMPETENCIES

·         Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.

·         Excellent oral and written communication skills

·         Ability to handle multiple tasks at once to prioritize workload

·         Skill in accurate recordkeeping

·         Skills in interpersonal relations and in dealing with the public

MINIMUM QUALIFICATIONS

·         Associate’s degree in Business Administration *and* One (1) year of work related experience *OR* High School Equivalency (HSE) with Three (3) years related work experience

·         Proficient in all Microsoft Office software particularly Excel and Word

PREFERRED QUALIFICATIONS

·         Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook) and G Suite (Docs, Sheets and Slides)

·         Knowledge and skilled in creating Adobe PDF documents

·         Detail-oriented with an ability to work independently and work in a fast-paced, demanding work environment

·         Prior experience working as a State of Georgia employee

HOW TO APPLY

Interested parties should apply at Team Georgia Careers, Team Georgia Careers Website

Applications will be accepted until September 15, 2024.  Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (404) 679-1759.

The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

An Equal Opportunity Employer

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